Rules and Procedures
FILING AN APPLICATION TO RESERVE THE PARK OR THE CENTER
To reserve the Folly River Park, complete and send the application form at the bottom of this page to the Community Coordinator on the first floor of City Hall:
Community Coordinator, firstname.lastname@example.org, 843-513-1836 or 588-2004 (fax).
To reserve the Community Center, file the attached application with the City Clerk on the first floor of City Hall:
Marlene Estridge, email@example.com, 843-513-1830 or 588-2004 (fax).
Applicants must be at least 21 years old. Applications to use the Folly River Park must be completed and approved at least fourteen (14) days prior to the event, unless the Municipal Clerk agrees to a shorter period.
A PERMIT IS REQUIRED FOR EVENTS INVOLVING MORE THAN 25 PEOPLE
A special event permit must be obtained for an event involving more than 25 people. The application for a special event permit must be submitted to the Director of Public Safety (via the Community Coordinator) using the attached form at least fourteen (14) days before the event.
Non-profit Folly Beach clubs and organizations are not required to get special event permits in order to use the Community Center.
PAYING FEES AND CHANGING DATES
- When an application to reserve the Folly River Park or the Community Center is approved, the applicant shall pay the appropriate fee, if any has been set by City Council.
- If a security deposit or other advance fee is required for a special event on public property, the payment of such fee shall be made when the special event application is submitted. Security deposits and other refundable fees shall be returned within fifteen (15) days following the event if the event location is left clean and free of damage.
- Payment of all fees must be made in full two weeks prior to event.
- A security deposit shall be forfeited unless the City is notified that an event is cancelled at least seven (7) days before the event is scheduled, unless the cancellation is due to circumstances beyond the control of the applicant, e.g., acts of God or verifiable emergencies.
- If a person who has reserved the Folly River Park or Community Center wants to change the date or time of the event, the person must inform the person or office that handled the reservation and confirm that the desired date and times are available. No additional fee shall be charged.
SCHEDULE OF FEES FOR RESERVING THE FOLLY RIVER PARK
|User||No. Attending||Fee||Security Deposit||Exclusive/Non Exclusive|
|Resident||25 or less||$0||$ 50||Non-Exclusive|
|more than 25||$200||$100||Exclusive|
|Non-Profit||25 or less||$0||$ 50||Non-Exclusive|
|more than 25||$200||$150||Exclusive|
|For-Profit||25 or less||$500||$250||Exclusive|
|more than 25||$1500||$500||Exclusive|
|Non Residents||25 or less||$500||$250||Exclusive|
|more than 25||$1500||$500||Exclusive|
Non-Exclusive means the park is rented, including the shelters; however, the public can use the restrooms and the pier.
Exclusive means the entire park is rented, including shelters, and no one is allowed on the premises who is not a guest of the individual(s) renting the park.
SCHEDULE OF FEES FOR RESERVING THE COMMUNITY CENTER
|Before 6:00 p.m.||$25/hour||resident|
|After 6:00 p.m.||$150/hour||resident|
Non-profit Folly Beach clubs and organizations are not required to pay fees in order to use the Community Center.
INSURANCE IS REQUIRED FOR “HIGH RISK” ACTIVITIES
Insurance is required for special events that involve “high risk” activities, unless City Council waives or alters this requirement. “High risk” activities include the following activities, as well as any other activities determined to be “high risk” by City Council:
- fireworks (permission from City Council and the Department of Public Safety is required),
- inflatable play structures such as “jump castles,”
- traveling carnivals and circuses,
- mechanical rides,
- animal rides,
- petting zoos,
- trampolines, and
- bungee cords and other activities involving rebounding equipment.
An applicant for a special event that will involve any “high risk” activity shall provide general liability insurance in an amount of no less than one million dollars. The policy shall name the City of Folly Beach as an additional insured that is covered under the policy. A certificate of insurance shall be submitted to the City for approval at least fifteen (15) working days prior to the date of the event.
Even if the City does not require an event to be insured, all organizers of special events on public property are encouraged to obtain insurance that covers bodily injury and property damage, as well as any liability arising out of the use of alcoholic beverages during the event.
RULES FOR EVENTS IN THE FOLLY RIVER PARK AND COMMUNITY CENTER
- Unless specifically waived by City Council, participants in special events on public or private property shall comply with all relevant City, State, and Federal laws.
- Events for which the Folly River Park have been reserved may begin at 8 am and must end by 11:00 p.m. on Monday through Thursday and by midnight on Friday, Saturday, holidays, and 5 pm on Sunday. Sunday Park rentals are from 1 to 5 pm
- Open fires are prohibited in the City’s parks and playgrounds. Gas grills may be used only in areas designated by the Department of Public Safety.Sales of alcoholic beverages are prohibited in the Community Center and the Folly River Park.
- Only ballast tents are permitted. No stakes of any kind may be used.
- All vendors must have City of Folly Beach business licenses.
- Sales of alcoholic beverages are prohibited in the Folly River Park and Community Center, however alcoholic beverages may be given away or brought in.
- Signs cannot be larger than 12 square feet (e.g., three feet x four feet), and they must be removed promptly when the event is over or as specified in the event permit or rental agreement.
- A person who reserves the Park or Community Center is responsible:
- for any damage caused during the event,
- for providing any additional tables, chairs, or other equipment needed for the event,
- for removing all equipment or other items that were brought into the Park or Community Center promptly after the event is over or as specified in the event permit or rental agreement,
- for ensuring that all trash that was generated by the event is placed in appropriate trash or recycling containers or removed completely from City property, and
- for leaving the site at least as clean as it was found.